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| Introduction to the Westad
Quality system |
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1.0 HISTORY
Westad Industri A/S was established in 1895 in Geithus where
the firm also is situated today. The local wood-processing
industry formed the basis for the activity in the beginning. The
products were valves and pipe components then, as now. As the ship
industry in Norway grew, products for this industry were developed
and like many other ship equipment manufacturers, Westad kept
contact and control of the marked when shipbuilding was moved out
in Europe and Asia. Today the company is exporting about 75% of
total production to these markets and is one of the leading
suppliers of cargo valves for chemical, LPG, LNG-ship and
terminals.
The production activity of oil and gas on the Norwegian section
of Continental Shelf opened a new marked for Westad. The first
delivery was as early as in 1978 for the Statfjord B platform.
Since this Westad has delivered valves for almost every
installation on the Norwegian section of Continental Shelf. The
demands for anticorrosion, longer lifetime and maintenance free
products have led to Westad developing products in constant more
"exotic" materials, latest in titanium. The experience
with titanium has also resulted in considerable deliveries to the
South American mining industry.
As one of the Norwegian pioneer suppliers to oil and gas
activities on the Continental Shelf, Westad was one of the first
ones to get a certified QA-system. Westad was already in 1985
accepted according to NS 5801 by DnV. Our first certificate
actually has number 006!
From the beginning and until 1985 Westad Industri AS was family
business. BIRD TECHNOLOGY AS took over as a sole owner in 1985. In
1994 all BIRD's subsidiaries were sold and Westad was taken over
by the American concern Mark Controls from 1.1.94. Mark Controls
again was however bought up four months later by the exchange
listed company Crane Co. which owned Westad Industri A/S until
2006. In April 2006 Westad was acquired by the Norwegian based Technor group.
The Technor group is an international technology group with its
head office in Stavanger and with its own operational businesses in Norway, France, the UK and the United Arab Emirates.
The Group has two core areas, ElectroTech and FlowTech, and two main markets, oil & gas and LNG.
1.1 COMPANY
MISSION, STRATEGY AND VISION
Westad's Mission
To provide excellent financial performance and to assist other
Crane Valve companies in achieving their strategic goals. For this
Westad provides excellent products and services with a continuous
customer focus.
While meeting its primary responsibilities, Westad is to serve
its employees, end-user industries, suppliers and community with
support for continued development and improvement.
Strategy
Westad currently provides specialised, engineering-intensive
and quality-intensive butterfly valves and ball valves to the
tanker marine and oil and gas industries. Typical marine
applications include gas-cargo systems, chemical cargo systems and
ballast systems. The products for the oil and gas industry are
applied in process and utility systems. Where required to satisfy
customer requirements for a complete package, the Westad-made
product offering is complimented with private labelled valves,
name brand valves, actuators and actuator systems.
Westad markets its products mostly through the pursuit of
projects. Sales effort comes from direct employees and
commissioned representatives. Buying influence resides with
end-users, engineering consultants, and contractors (shipyards).
The strength of the Westad brand name in the marine industry and
the Norwegian offshore industry is a major factor in Westad's
market position. In executing its market strategy, eBusiness will
become an increasingly important tool.
Westad has an integrated manufacturing operation that takes bar
material and castings and completes the product through assembly,
testing and delivery.
Westad relies heavily on its internal engineering department
for application-engineering support, manufacturing support and new
product development.
Westad maintains a quality system in accordance with ISO-9001.
The (DNV) certification is current. A formal Operational
Excellence program is in place to co-ordinate continuous
improvement initiatives. The program focuses on production and as
well as transactional improvement opportunities.
Westad supports its greater community (employees, suppliers,
industry and local civic community) in a variety of ways. The
objective of these activities is to contribute to the progress of
the constituents in their specific circumstances.
Vision (summary)
Westad's general objectives are formulated in support of
profitable growth, broadening of the business base, fixed cost
reduction and profitability enhancement.
1.2 QUALITY POLICY
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As one of the Norwegian pioneer suppliers to
oil and gas activities on the Continental Shelf, Westad was
one of the first ones to get a certified QA-system. Westad
was already in 1985 accepted according to NS 5801 by DnV.
Our first certificate actually has number 006! Now we are
accredited for ISO 9001.
We have designed our quality system on basis of what we
do in practice, and it is proved through first and third
party audits that we exceed the minimum requirements of ISO
9001, by far. |
Vision:
The company, as a provider of flow control equipment, shall
be focussed on customer needs and their constant search for
improved products. We shall support our customers with
flexible manufacturing resources that is anchored in
know-how-intensive applications for the marine shipbuilding
and Oil & Gas installations. The quality policy and the
quality of the relationship with employees, customers and
suppliers shall support the performance goals of the firm. |
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Targets:
· Westad shall meet all the mutually agreed customer requirements.
· Westad's on-time delivery shall exceed 95% of all deliveries
from suppliers, internally and finally to customer.
· Westad shall prove continuous development of products, services
and know-how.
Strategy:
· All employees are taught to be customer focused. The following
questions are asked:
· Who are my customers? (internally or externally).
· What do I deliver to them?
· What are the criterias for a good delivery?
· The quality system is fully owned and managed by each member of
the management.
· The quality system includes the process-improving function of:
Operational Excellence, Lean Thinking, Six Sigma, Smed, MCRS, KPI
to eliminate waste in processes and to improve management.
· Westad shall be in the front among the valve companies of using
eBusiness as strategic tool to give the customer easy and quick
access to updated information and services.
· The production cost of each product is constantly monitored.
· One department is constantly working with product development.
· We are constantly developing existing know-how databases, and
also creating new ones.
· We have a well-implemented instruction & procedure system
available on our intranet.
1.3 REPRESENTATIVE OF THE MANAGEMENT
The Quality Manager has the responsibility to update the
quality system according to the demands of ISO 9001.
Further, the Quality Manager has responsibility to monitor the
function of the system and that it is being followed up to in all
parts of the organisation. If this is not the fact, the Quality
Manager has authority to implement necessary initiatives. The
effect of the quality system shall be monitored by the Quality
Manager and the results shall be reported regularly to the
management (ref. 1.5 The Management Evaluation).
1.4 THE MANAGEMENT'S EVALUATION
At least once a year the management has to evaluate the quality
system. The Quality Manager is responsible for this. The
evaluation shall cover, but not be limited to:
- Previous Mng. review.
- Reports from last internal audit.
- Reports from last third party audit.
- Review quality policy.
- Review quality targets and achieved results with plans of
action.
- All major guarantee matters.
- Process performance and product conformity.
- The suitability of the quality system.
- Decide and document actions to maintain or develop the
requirements for the QA system.
A document containing the guidelines for this meeting is
internally available on the server.
2.0 QUALITY SYSTEM
Westad's quality assurance system is described in the Quality
Handbook and in the Instructions available on Intranet.
The instructions are divided into fields described below and
shall be composed by the person responsible to perform whatever
described or by the superior of the person concerned. The
President approves instructions, which are composed by his closest
subordinates. The remaining instructions are to be approved by the
Quality Manager. Each section leader is responsible for the
instructions to be followed.
Definition of quality:
· The ability to deliver products or services that meets the
agreed, written, spoken or implicitly requirements or expectations.
The quality system is built on the following principles:
· Quality includes all processes from product development to
expiration of the guarantee period of a sold product
· Quality control is mainly own control by the one who is
performing the work
· Quality shall not be controlled on the way into the system
The quality system shall be the management's tool for:
· Reaching the stated quality policy
· Reveal potential improvements in processes
· Supporting our customers
· Control of all operative activities in the company
· Ensuring that decisions made by the Management are implemented
· Optimise the profit
2.1 DESCRIPTION OF DOCUMENTS IN THE QUALITY SYSTEM
The quality assurance system at Westad Industri A/S shall
follow the relevant parts of ISO 9001.
The quality assurance system is described as follows.
Quality Handbook
The quality handbook describes our quality system and is built
upon our existing instructions, routines and documents. The
intention is a superior description facing our employees and
customers. The handbook is divided in 6 chapters, which each
describes the different parts of the company's activities. The
quality handbook is published in Norwegian and in English. By
departure of the two handbooks, the Norwegian is the prevailing.
Instructions
Instructions describe how we perform our work. The instructions
are divided in areas. The Quality Manager files paper copies of
all instructions. The instructions are saved on the common area on
the net server as *.pdf-files. When a file is saved as *.pdf, it
is not possible to make changes and you can only reprint the file.
Each user have easy and quick access through our intranet.
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* IN Purchase ML Painting RE Repairs
* IS Installation MO Assembly SE Service
* IT Data and safety MS Marketing and sales SP Special
process
* KO Control PA Packing TE Testing
* KS Customer Support PL Planning TI Technical
* KV Quality PE Personnel VE Tooling
* LA Stocking PR Project VH Maintenance
* MA Machining RA Frame agreements ØK Economics |
The handbook for Occupational Safety (HMS)
This book is considered to be a part of the quality system, and
contains a combination of Government-laws and internal procedures.
Reference to this book is made in the Personnel Handbook.
The Personel Handbook
- This handbook is considered to be a part of the quality
system, and contains:
· Employment-relations, politics, responsibility, insurances,
· Teaching
· Regulation of working hours
· Holiday
· Leave of absence
· Reporting of absence
· Collaborator-talk
· Dismissal
· Human Resources-HR (HMS / Internkontroll)
· Health-service
· Safety Deputy
· The Working-Environmental-Committee (AMU)
· AKAN ( Anti Drug Committee )
The Project Handbook
This book is considered to be a part of the quality system, and
describes important topics to be remembered by the Project
Managers. References are made to the Westad Instructions whenever
it is necessary.
Job descriptions
All employees have a general job description, but the following
have a more exact job description: management, administration,
foremen and inspectors. The job descriptions shall be filed.
Manufacturing Survey Arrangement (MSA):
The MSA is an agreement between DNV and Westad. We are
accredited to do a certain amount of the valve testing on behalf
of DNV and their surveyors. Ref. the MSA document in the QA office,
and instruction:
KV 013N.
Pressure Equipment Directive (PED)
Our quality system will from spring 2002 allow us to supply
products that are covered under the PED. This means that the
quality system shall comply with all requirements in the PED.
Several instructions are made just for this purpose, but old
instructions have also been modified for the new process. The main
instructions are TI 010E and TI 003N. The certificate from DNV can
document this.
2.2 DISTRIBUTION AND REVISE
The quality handbook
The quality handbook is an open document, which is available
for all employees. The handbook is not distributed as paper, but
is available on our Intranet. Externally it is available by
ordering on our web-site: www.westad.com . We will do an
evaluation of the company who makes the requests before we release
it.
The handbook for Occupational Safety (HMS)
This book exists in one paper version, and is stored the QA
Manager's office. The laws and regulations exist in three copies:
QA office, canteen 1. and 3. floor.
The Personnel Handbook
The Personnel Handbook is distributed to all employees in
paper version. The revision number is indicated in the document.
The Project Handbook
The Project Handbook exists in paper version only. It is
distributed to the Project Managers, Customer Support Manager and
Quality Manager. One of the Project Managers has got the revision
responsibility. Instructions related to project management are
available on intranet.
Department routines
Within each department there are composed routines, which are
not included written text in the quality system.
2.3 STATISTICAL SYSTEMS
The following statistical reviews are routinely used to decide
on actions:
Weekly Management meeting:
· Sales, Bookings, Work order status, Hour reporting in
production, Direct Labour variance, Sold order's status, Supplier
delay and performance, Review of valve test performance, Purchase
price difference, Backlog and margin, Account receivables, Balance
of cash, Exchange rates.
Monthly Management meeting:
· Same content as in the weekly meeting and in addition…
· Monthly report in figures, containing all Key Performance
Indicators (KPI) of all departments, review of next month, soft
issues. In June 2002, the monthly report contains 65 KPIs
reflecting issues of sales, quality, engineering, operational
excellence, production, procurement, shipment, financial and
helth-safety & environment.
· Review of scrap and rework of production. This is based on our
electronic NCR reporting.
2.4 DOCUMENTS
In addition to documentation described in 2.1, existing
documents, which each department files and deal with own filing
and numbering systems.
The Quality Manager shall control that registration and filing
systems for all documents are prepared. The section managers are
responsible for establishing a registration and filing system.
Each section manager is responsible for that the instructed
documentation in the department is executed. Further he/she is
responsible for all documentation coming to the department is
distributed, announced and made use of, in addition to filing or
forwarding.
Registration
All documents showing whether specification demands are
fulfilled or not, shall be registered. Documents which shall be
managed, include both product and system documentation. That means
both documents from customer, authorities, organisations, if
possible others, and documents (paper or electronic) composed in
the company.
2.5 NON-CONFORMANCE REPORT SYSTEM
The Non-Conformance Report System is Westad's system for
detecting, disposal, corrective actions and preventive actions.
The system is fully electronic and includes the possibility for
sending by e-mail to subcontractors etc.
The Quality Manager is responsible for determining the method,
and also the survey and follow-up actions in this process. (Ref.
Instruction KV 001N). The purpose is to increase the profit and
quality in such way that it supports all parties. Today we have
the proper tools for this task, in form of statistical analysis
tools and process-improvement tools. Deviation treatment shall
also secure that documents and products with deviation are not
used in the further production.
All manufactured products received goods, drawings, equipment
and remaining documents, which are not in accordance with
specified demands, shall be marked and held separately or
destroyed. This is to avoid unacceptable departures being used in
further production or sent to customers.
2.6 CORRECTIVE AND PREVENTIVE ACTIONS
Corrective actions
Action to remove the cause of the existing problem:
When the deviation-cause is investigated, a proposal for necessary
corrective actions shall be drawn up to avoid the same deviations
arising again. Proposals for corrective actions shall be discussed
with topical departments, before set into action.
The system for corrective actions includes finding the cause of
the deviation and go through with necessary changes, this passes
for both the management system as for the products in the company.
When more extensive actions shall be effected, a meeting will be
called to discuss necessary/desirable quality and productivity
improvements. The participants in these meetings are normally the
Quality Manager, Production Manager, Director of Engineering,
purchaser, foreman and QC inspector.
Preventive actions
Actions to remove the potential risk of problems and deviations:
The preventive work is secured by the weekly quality fora, quality
audit reports, guarantee costs analysis, failure production costs
and reports from the quality group being examined by the
management to find potential causes for departure, then to decide
what could be done to avoid this happening again. These reports
form the basis of the evaluation by the management.
2.7 VERIFICATION AND REVIEW OF QUALITY
A continuously process of updating instructions to improve the
quality of our products shall be in progress. Our own and the
customers experience with our products shall be brought into
consideration.
The Quality Manager is responsible for planning and arranging
all quality revisions. The revision shall be executed by a
revision committee or by persons authorised by the Quality
Manager.
The quality revision shall also be executed to control that the
system is functioning according to the given quality purposes in
the company and general demands to quality assurance.
Weekly quality meeting (QA-fora)
The Quality Forum is an ongoing / weekly event with the purpose
to discuss and decide upon practical issues related to QA
basically in the production, but also in other departments. The
focus is on Lean Thinking, international and local standards. The
issues are driven by a continuos need to bring our products in
line with the always changing process descriptions, which again
are driven by changes in customer needs, improvement proposals,
etc. The issues are also driven by non-conformances. Between 3 and
7 new items each week.
Weekly and monthly Management meeting
As described in 2.3.
Internal audit (1. party)
The internal quality audit includes all elements in the quality
assurance system. The audit shall be effected periodically
according to plan. The audit shall be executed in each department
and should also be executed if important conditions for the system
have changed or when essential corrective actions are carried out.
Several audits of processes covering several departments may
replace the audit in each department.
The results of the audits shall be documented and be exhibited
the responsible within each of the revised areas. The responsible
for the field, shall do corrective actions according to the result
of the audit within a determined time.
External audit (2. party)
Audit of subsuppliers shall be executed in the extent this is
necessary to secure the final product. The Quality Manager is
responsible for planning and execution of external audits together
with the Purchase Manager. All audits shall be documented.
Our customers have the right to undertake an audit of our
company if this is specified in the actual contract.
Authority audit (3. party)
DNV - Det Norske Veritas is executing the 3. party audit at
Westad on yearly basis. All reports are registered.
2.8 CONTINOUOS IMPROVEMENT FOCUS
From 12-2001 Westad has employed a full time function working with
continuous improvement. This function is the contact point with
Crane Co.'s comprehensive improvement system: Operational
Excellence (OPEX). The efforts are driven both from Westad and
Crane Co. The focus is on making improvements from looking into
process improvements by using known and new tools as Six Sigma,
Smed, Lean Thinking, etc. We see this function in direct
connection with the ISO 9001:2000.
3.0 ORGANIZATION
Chart as per
2008-08-27
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